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[PIAS] zkt front office manager (Brussel)

[PIAS] is the definitive marketing, sales, distribution and licensing solution, offering a broad range of highly professional and flexible service for music, film, comedy and support repertoire on an international basis across both physical and digital routes to market.

[PIAS] champions and supports the best independent music in the world across our unrivalled international network. We operate 16 global offices – all leveraging local relationships to influence local gatekeepers.

We are currently looking for a Front Office Manager (Part Time 50% - Permanent Position)

The Role

The Front Office Manager will be responsible for the organization and running of the daily administrative operations of the building, welcoming visitors and performing reception duties.

Detailed Tasks and Responsibilities

• Organization and running of the daily administrative operations of the building 
• Reception duties (phone, mail, guest welcoming visitors, taxis reservations, transport bookings, office supplies orders, internal & external communications)
• Coordination of security of the building (weekly closing schedule)
• Coordination of meeting rooms preparation when needed
• Taking care of staff/artist hotel bookings and travels
• Relationship with the landlord and other third parties (maintenance services, providers, etc)
• Challenge and improve existing procedures and ways of working, and target increased efficiency for the building maintenance


• Degree in Office Administration or similar experience (+2 years’ experience)
• Fluent in Dutch, English and French
• Very good communicator
• Able to cope with a fast-changing environment
• Pro-active, flexible, skeptical mindset and dynamic team player
• Very organized, able to manage his/her time effectively
• Eager to deliver high quality results
• Passionate about music

Role Development

You will have the opportunity to work in a team of driven and professional people who are all passionate about music, in an always moving and multi projects environment.

Our offer

• A part time permanent contract, that will allow to balance your work/life environment
• A function allowing collaboration with all staff members
• A compensation and benefits package depending on your experience (including luncheon vouchers, Group insurance, etc.)
• A relaxed yet challenging work environment in a beautiful building located within the center of Brussels with a casual dress policy and surrounded by music all day long
• Access to concerts and free products


Send us an email in which you motivate your application. Don’t forget to attach your CV. Please use the following formation for the subject of your email “Front Office Manager – YOUR NAME” to Alexandra List at alexandra.list@pias.com.




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